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1.0 Course Exemptions |
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| 1.1 | What is course exemption? | |
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Receiving an exemption excuses you from taking a specific course that is otherwise required. |
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| 1.2 | How do I apply for a course exemption? | |
| A google form is sent out by email to ALL students at the beginning of each semester for Procedure 1 and first semester only for Procedure 2. | ||
| 1.3 | Who qualifies for course exemption? | |
| Students who completed the same or a similar course at another institution or with one of the UWI sister campuses. | ||
| 1.4 | If an exemption is granted, how would I know? | |
| Student would see a change on the student portal and they would receive an official correspondence shortly after | ||
| 1.5 | When can I apply for course exemptions? | |
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Students are able to apply for exemptions at the beginning of each semester. An online form is sent out to all students to complete and submit. Students are required to send the relevant documents for processing at this time. |
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| 1.6 | What are the types of course exemptions? | |
| EX – Exemption without credit. (Students will need to take another course in its place to obtain credits.) | ||
| 1.7 | What is course exemption with credit? | |
| Students who receive exemptions with credit do not have to resit the course | ||
| 1.8 | What is course exemption without credit? | |
| Students who are granted exemptions without credit, would need to seek a replacement course for each EX awarded | ||
| 1.9 | Why are there two procedures for course exemptions? | |
| There are 2 procedures. Procedure 1 is for students who see their institutions on the exemption listing that is sent out at the beginning of the semester | ||
| 1.10 | What is course exemption procedure 1? | |
| Procedure 1 is for students who see the exemption(s) requested listed on the Approved Exemption Listing | ||
| 1.11 | What is course exemption procedure 2? | |
| Procedure 2 exemptions are for students who do not see the course(s) listed on the Approved Exemption Listing | ||
| 1.12 | Why do I need to submit a transcript? | |
| Transcripts are submitted to confirm GPA and grade(s) you received for courses completed at previous institutions. | ||
| 1.13 | Why do I need to submit course outlines when applying for procedure 2 exemptions? | |
| Course outlines are used to compare the content to the UWI Open Campus course(s) to verify similarity. | ||
| 1.14 | How long will it take to process my exemption request? | |
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Once the application form is closed. The process usually takes about two months for Procedure 1 to access the requests and prepare correspondence. (Students who receive exemptions will note the changes in their academic records before official correspondence are prepared.) However, Procedure 2 will take longer because the faculty has to make a comparison of each course and its content. |
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| 1.15 | Why does it take so long to receive notification on exemptions requested? | |
| Unfortunately, correspondence is not prepared until after the go through process is completed which might take two (2) to three (3) months. | ||
| 1.16 | Will there be improvements in the course exemptions process? | |
| Yes, we are working to have to process improved. | ||
| 1.17 | Is there a fee to receive/apply for course exemptions? | |
| Not currently | ||
| 1.18 | What is supporting documentation? | |
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Supporting documentation includes transcripts (Procedure 1) Supporting documentation includes transcripts and course outlines (Procedure 2) |
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| 1.19 | Where can I get assistance if I have additional questions regarding course exemptions? | |
| You can contact Student Support by Skype email or telephone at student.services@open.uwi.edu or (876) 977-4338 | ||
2.0 Scholarships |
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| 2.1 | Does the UWI Open Campus offer scholarships? |
| Yes. Scholarships are offered by and through the Open Campus | |
| 2.2 | What types of scholarships are available to me? |
| Open Scholarship UWI Toronto Gala AFUWI- American Foundation for the University of the West Indies Vivienne Roberts (Residents of St. Ann, Jamaica only) Patricia Ismond Memorial (Residents of St. Lucia only) |
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| 2.3 | How do I apply for a scholarship? |
| Scholarships applications are sent either directly to Office of the Board of Undergraduate Studies (OBUS) or to scholarship.applications@open.uwi.edu depending on the scholarship. | |
| 2.4 | When can I apply for a scholarship? |
| Scholarships are applications are sent out via email and or posted on our website. | |
| 2.5 | How does one qualify for a scholarship? |
| Typically students should: maintain a GPA average of 3.0 or higher Be involved in extracurricular activity Demonstrate financial need |
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| 2.6 | When are scholarship funds paid? |
| Scholarship funds are paid once the funds are received from the donor(s) | |
| 2.7 | Are scholarships available for graduate students? |
| The Western Union Scholarship considers Graduate students | |
| 2.8 | What are tips for finding scholarships in my community? |
| Check notice boards at your Site. University Websites and local press | |
| 2.9 | Are the scholarships offered only on a need basis? |
| No. There are academic scholarships and involvement in community or voluntary services, e.g. Youth/Service Clubs can also be priorities | |
| 2.10 | Is there an age limit to apply for scholarship? |
| Sometimes | |
| 2.11 | Is there a GPA requirement to apply for a scholarship? |
| Students usually need to have a cumulative and degree G.P.A of 3.0 or higher | |
| 2.12 | What is the Open Scholarship? |
| The UWI Open Scholarship is one of the ways that The University of the West Indies seeks to attract and reward high achievers among the region’s high school students, community and state college graduates and first-year UWI students. | |
| 2.13 | What does the UWI Open Scholarship cover? |
| The UWI Open Scholarship covers the cost of tuition, residence costs (on/off campus) and contributions to books and meals. | |
| 2.14 | What is the AFUWI? |
| It is the American Foundation for the University of the West Indies with donors who are Caribbean born and living in The United States of America | |
| 2.15 | What is the UWI Toronto Gala? |
| The UWI Toronto Gala Scholarship award is available to Jamaican Nationals who are registered full-time in the Faculty of Medical Sciences, Science and Technology, Humanities & Education & Social Sciences; and entering level two (2) of their degree programme. | |
| 2.16 | What is a grant? |
| A sum of money given by a government or other organization for a particular purpose. | |
| 2.17 | What is a bursary? |
| A form of scholarship where a sum of money is allocated from internal funds | |
| 2.18 | Who can be a reference? |
| Site Coordinator, Minister of Religion/ Pastor, Employer | |
| 2.19 | Where can I get assistance if I have additional questions regarding scholarships?3.0 What is a status letter? |
| You can contact the Student Support department by email or telephone at student.services@open.uwi.edu or (876) 977-4338 for any additional information needed. | |
3.0 Status Letters |
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| 3.1 | What is a status letter? |
| A Status Letter provides information about your enrolment status and will include information such as: name of programme, enrolment date, courses completed, number of courses remaining, etc. A Status Letter may be used for the purposes of applying for a loan, a visa or to provide enrolment information to an employer. | |
| 3.2 | How do I apply for a status letter? |
| Click the link to apply for status letters: https://docs.google.com/spreadsheet/viewform?formkey=dHNwZnBIT0lIUDFiYk… |
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| 3.3 | How quickly can I get a status letter after a request is made? |
| Processing time is five (5) business days | |
| 3.4 | What can I use a status letter for? |
| Status letters may be used to apply for loans, visas and also for employers who need current enrollment information from you - the registered and enrolled Open Campus student. A Status Letter may be used for the purposes of applying for a loan, a visa or to provide enrolment information to an employer. |
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| 3.5 | Can my tuition payments be listed in a status letter? |
| Tuition cost is listed in a status letter, however tuition payments made can only be provided in a Statement of Account provided by the Office of Finance. | |
| 3.6 | Can my grades be included in a status letter? |
| No, we do not include grades in a status letter, however you may request a transcript by emailing transcripts@open.uwi.edu | |
| 3.7 | Can the status letter be sent directly to the recipient? |
| Yes, status letters can be sent directly to the recipient via courier at the cost of the student. | |
| 3.8 | Can the status letter be emailed to me? |
| Yes, status letters are emailed to students, with a copy being sent to the Site | |
| 3.9 | Can I pick up the status letter at my Site? |
| Yes, you are able to pick up a copy of your letter at your Site or the original at the Student Support office in Jamaica | |
| 3.10 | Who provides status letters? |
| Status letters are provided by the Office of the Campus Registrar through the Student Support Department | |
| 3.11 | Is there a cost for a status letter? |
| Yes. Payment of US$5 or the local equivalent should be paid as you would your tuition, please collect voucher from your selected Site. | |
4.0 Refund |
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| 4.1 | Who qualifies for a refund? |
| Students are only eligible for a refund if they are in good financial standing with the University. Students are eligible for a refund if the scheduled programme/course is cancelled by the Open Campus. Students are eligible for a refund of a portion of tuition costs if they withdraw from the University or request Leave of Absence in writing before the end of the third week of semester classes or the second week of summer classes. Students may be eligible for a refund of a portion of tuition costs if they change their registration by dropping a course before the end of the third week of semester classes or the second week of summer classes. |
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| 4.2 | How do I request a refund? |
| Students must submit a request for the refund in writing, on the appropriate form, to the Site of registration together with: a. a copy of the payment receipt b. a copy of the final fee assessment c. the relevant approval from the Registry, if applicable (e.g. Leave of Absence, Withdrawal) Incomplete forms or forms submitted without the required supporting documents will not be processed. |
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| 4.3 | How are refunds of tuition calculated? |
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Refund of tuition is pro-rated as follows:
Semesters 1 & 2 Summer
Before the end of week 1 100% refund Before the end of week 1 100% refund
Before the end of week 2 75% refund Before the end of week 2 50% refund
Before the end of week 3 50% refund
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| 4.4 | Can my refund cheque be sent to the Site? |
| Yes, refund cheques are sent to your Site once they are processed. | |
| 4.5 | What if I lose my refund cheque? |
| If cheques are lost the Site should be contacted and the Office of Finance notified | |
5.0 General |
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| 5.1 | How will I know if I have been accepted to the UWI Open Campus? |
| An email will be sent to you inviting you to access the student portal and accept an offer. | |
| 5.2 | How can I get advice on course selection? |
| Your Programme Managers can be contacted for assistance with course selection | |
| 5.3 | Is a payment plan available to students? |
| Payment plans are available to you through your Site | |
| 5.4 | How can I contact a programme advisor? |
| Email academicsupport@open.uwi.edu | |
| 5.5 | How can I contact a course coordinator? |
| Email academicsupport@open.uwi.edu or email given at the beginning of semester in the Learning Exchange during your course orientation. | |
| 5.6 | How can I contact a tutor? |
| Email academicsupport@open.uwi.edu or email given at the beginning of semester in the Learning Exchange during your course orientation. | |
| 5.7 | Is it possible to sit an exam away from my Site? |
| Yes. Please advise the Assessment and Records Department at exams@open.uwi.edu | |
| 5.8 | Is it possible to sit an exam outside of my country? |
| Yes. Please advise the Assessment and Records Department at exams@open.uwi.edu | |
| 5.9 | How do I request a transcript? |
| Transcripts are requested through the the Exams department at transcripts@open.uwi.edu | |
| 5.10 | Am I able to transfer to another UWI campus? |
| You are required to fill out a campus transfer form. These are located on your student portal | |
| 5.11 | Am I able to transfer to another Open Campus Site? |
| You are required to complete a Site transfer form | |
| 5.12 | Can I take a course at another UWI campus? |
| You are required to complete a Cross Campus form |
6.0 Leave of Absence (LOA) |
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| 6.1 | What is a LOA? |
| Leave of Absence ( LOA) is granted to registered students of the University. | |
| 6.2 | How do I apply for LOA? |
| You need to complete a form found on your student portal and submit to your Site |
7.0 Guild |
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| 7.1 | What is the UWI Open Campus Guild? |
| The Guild of Students (GOS) is the official body for student representation at the University of West Indies (The UWI). The Guild was established in 1951 as the Guild of Undergraduates and in 1996 was changed to the Guild of Students to provide representation for both undergraduate and graduate students. The UWI Open Campus’ Guild is guided by University of The West Indies, Open Campus, Guild of Students’ Constitution 2012. Elected officers of the Guild of Students represent students on all the main decision making boards and committees of the University including its academic, planning, finance and committees. | |
| 7.2 | What is the Purpose of the Guild? |
| The primary purpose of the Guild of Students is to enhance the student's university experience. Student Leadership serves as the link to the Administration of The UWI and promotes and develops the educational, social, economic and cultural interests of the students. | |
| 7.3 | How can I become a Member of the Guild? |
| All students of The UWI have automatic membership to the Guild of Students. However, to become a student leader, you must be a currently registered student in good academic and financial standing with The UWI. There are several active student associations at the Open Campus Country Sites, called Guild Chapters where students can become active members, to mentor their peers and to serve the community. There is also an ongoing drive for Guild Chapter Development for new interest to ensure that all Open Campus Country Sites have student representation. | |
| 7.4 | How can I Contact the Guild? |
| Information about the Guild can be had from the Secretary by sending an email to the account student.guild@my.open.uwi.edu or from the President at guild.president@my.open.uwi.edu or from the Postgraduate Student Representative at postgradrep@my.open.uwi.edu. |
